Terms and Conditions from Geiger Plastics, Inc.


1.    Raw Material

    One certification report copy shall support all raw materials on this P.O. for both the chemical and physical test reports. Each report shall list the following:

    1. Material specification and revision
    2. Heat number and supplier
    3. Results of any chemical analysis and physical tests
    4. Company Name, part number, P.O. number and quantity
    5. Note: Use raw material from a domestic source otherwise noted.

2.    Test Report

The supplier shall include with shipment one copy of the test results and/or inspection data required by purchase order.

3.    Process Certifications (Vendor Performed)

One copy of reports of all special processes and inspection verification results shall be furnished with each shipment of processed components.

4.    Certification of Conformance

One copy of the C. of C. shall be included with each shipment of product.

5.    First Article Inspection

Inspection of a First Article product, manufactured to satisfy this purchase order must be submitted to Geiger Plastics Incís Quality department prior to the start of production. Notify Geiger Plastics Incís† Q.A. department at (310) 327-9926.

6.    Source Inspection

Geiger Plastics Inc. in-process or final source inspection of product at your facility. Upon receipt, notify Geiger Plastics Inc Q.A. department at (310) 327-9926.

7.    Change notification and approval

Geiger Plastics Inc must be notified of any changes in product or process definition, supplier location, supplier management changes, etc., immediately, and approval of change must be obtained from company management.

8.    Contract number

The Prime Contract number listed on the Geiger Plastics Inc P.O. will be recorded on all subcontracts Po’s. All items shown on this P.O., including all applicable records, are subject to surveillance and inspection at your facility, at the option of Government, regulatory agencies, and/or Geiger Plastics Inc’s Customer Representative. Geiger Plastics Inc will provide sufficient notice to schedule surveillance.

9.    Inspection system

Supplier shall maintain an inspection system in compliance with AS9102 or equivalent, including record control & retention for 7 years minimum. (For disposition records, contact Geiger Plastics Inc Q.A. Dept.)

10. Calibration system

Supplier shall provide and maintain a calibration system that has planned intervals for recall and is measureable to a national or international standard. If no standard exists the basis used for verification shall be recorded.

11. Notification of nonconformance

All non-conformances that cannot be reworked to requirements must be reported Geiger Plastics Inc on suppliers’ nonconformance document for approval.

12. Special process control

Geiger Plastics Inc customer approved sources required. Only sources approved Geiger Plastics Inc customers may be used to satisfy this P.O. flow-down requirement.

13. Geiger Plastics Inc process control

Only Geiger Plastics Inc’s approved sources may satisfy this P.O. requirement.

14. Customer/Government source

Geiger Plastics Inc Customer and/or Government source inspection/verification is required at your facility. Customer may still reject subsequent delivered product.

15. Key characteristics

If blueprint has Key Characteristics (KC) or Interface Key Characteristics. Do not alter. KC’s require a 100% dimensional inspection record.

††††††16. Right of Access by the Purchaser

We, our customers and any regulatory authorities must be permitted access to all facilities involved in the order and all applicable records involved with the order,

17. Record Retention


Retention Yr

Processing Documentation
(CofC, Travelers/routers, etc.)

99 plus the current year

Non-Conforming Product Records

99 plus the current year

Corrective Actions

99 plus the current year

Preventative Actions

99 plus the current year

Calibration records

99 plus the current year

First Article Inspection Reports

99 plus the current year

18. ITAR:

a.   Any item, technical data, or software furnished Geiger Plastics Inc. in connection with this purchase order/contract is supplied for use in the United States only. Contractor agrees to comply with all applicable U.S. export control laws and regulations, specifically including, but not limited to, the requirements of the Arms Export Control Act, 22 USC 2751-2794, including the International Traffic in Arms Regulation (ITAR), 22 CFR 120-130; the Export Administration Act, 50 USC app. 2401-2420, including the Export Administration Regulations (EAR), 15 CFR 730-744; the Atomic Energy Act of 1954 (AEA), as amended; and including the requirement for obtaining any export license or agreement, if applicable. Without limiting the foregoing, Contractor agrees that it will not transfer any export controlled item, data, or services, to include transfer to foreign persons employed by or associated with, or under contract to Contractor or Contractor’s lower-tier suppliers, without the authority of an export license, agreement, or applicable exemption or exception. Contractor shall immediately notify the SCR if it transfers any export controlled item, data, or services to foreign persons. Diversion contrary to U.S. export laws and regulations is prohibited.

b.   Contractor shall immediately notify SCR if Contractor is, or becomes, listed in any Denied Parties List or if Contractor’s export privileges are otherwise denied, suspended or revoked in whole or in part by any U.S. Government entity or agency.

c.   c. If Contractor is engaged in the business of either exporting or manufacturing (whether exporting or not) defense articles or furnishing defense services, Contractor represents that it is register with Directorate of Defense Trade Controls, as required by the ITAR, and it maintains an effective export/import compliance program in accordance with the ITAR

The Contractor shall flow down the requirements of this clause to all subcontracts.

19. DFAR:

a.   This is a Defense Priorities & Allocations System rated order, certified for national defense use. You are required to follow all the provisions of the Defense Priorities and Allocation System Regulation (15CFR700).

20. Supplier Resources:

a.   Supplier shall ensure that their employees are aware of their contribution to product or service conformity, contribution to product safety, and the importance of ethical behavior.

21. Prevention of Counterfeits parts:

a.   Suppliers shall not deliver counterfeit products or products that contain counterfeit items to Geiger. Supplier agrees to ensure that counterfeit product is not delivered to Geiger. Supplier shall make Geiger aware if they are aware or suspect that they have delivered counterfeit product.

Information for External Providers

a. The processes, products, and services to be provided including the identification of relevant technical data (e.g., specifications, drawings, process requirements, work instructions)

Purchase Order (PO)

b. The approval of:

      1. products and services
      2. methods, processes, and equipment
      3. the release of products and services

External providers Quality Inspection System and incoming inspection at Geiger Plastics

c.  Competence, including any required qualification of persons;

According to external provider competence and training system

d. The external providers' interactions with the organization;

Email and any other formal communication

e. Control and monitoring of the external providers' performance to be applied by the organization;

External provider score card system at Geiger Plastics per table below:

Supplier Rating

# of Late Deliveries

# of Rejected Shipments













All suppliers with a rating of 4 will be subject to re-evaluation.  This will involve contacting the supplier formally, in writing, and making them aware that their performance is unacceptable.  If the suppliers rating does not improve to at least a 3 within the next review period, the supplier will risk dismissal.

f. Verification or validation activities that the organization, or its customer, intends to perform at the external providers' premises;

Onsite audit if required and planned by Geiger Plastics

g. Design and development control;

Final approval by Geiger Plastics

h. Special requirements, critical items, or key characteristics;

Described at specification from Geiger Plastics. Reference section 15.

i. Test, inspection, and verification (including production process verification);

External provider quality inspection system and incoming inspection from Geiger Plastics.

j. The use of statistical techniques for product acceptance and related instructions for acceptance by the organization;

If required, it will be communicated by Geiger Plastics.

k.The need to:

      1. implement a quality management system;

        Quality Management System implemented or Geiger Plastics auditing system.
      2. use customer-designated or approved external providers, including process sources (e.g., special processes);

        Approval from Geiger Plastics.
      3. notify the organization of nonconforming processes, products, or services and obtain approval for their disposition;

        Approval from Geiger Plastics.
      4. prevent the use of counterfeit parts (see 8.1.4);
           1.   External provider counterfeit program. Reference section 21. 
      5. notify the organization of changes to processes, products, or services, including changes of their external providers or location of manufacture and obtain the organization's approval;

        Approval from Geiger Plastics
      6. flow down to external providers applicable requirements including customer

        Purchase Order (PO)
      7. requirements; provide test specimens for design approval, inspection/verification, investigation, or auditing;

        Purchase Order (PO)
      8. retain documented information, including retention periods and disposition requirements.
        External provider quality management system. Reference section 17.
  1. The right of access by the organization, their customer, and regulatory authorities to the applicable areas of facilities and to applicable documented information, at any level of the supply chain;

    We, our customers, and any regulatory authorities must be permitted access to all facilities involved in the order and all applicable records involved with the order.

m. Ensuring that persons are aware of:

      1. their contribution to product or service conformity;
      2. their contribution to product safety;
      3. the importance of ethical behavior.

                         External provider Quality Management System